1. The following individuals who are associated with HNO teams, leagues and associations must adhere to the Policy:

• Members of the Board of Directors
• Full & Part Time Staff
• Interns
• Team Officials (including but not limited to coaches, trainers, and managers)
• On-Ice Officials (18 years of age and older)
• Billets
• Anyone else who, through their duties on behalf of HNO, teams, leagues, and associations may work with children

2. Each person must complete their own Criminal Records Check/ Local Police Check including Vulnerable Sector Screening to ensure confidentiality through the local police or a third-party provider. Vulnerable Search Verification need only be completed at the time of initial registration or repeated if you have not been registered within the last year.
3. A police service may decline to perform a search because it concludes that an employee or volunteer does not meet the criteria of actively in positions or authority under the auspices of the Criminal Records Act. If the Police Service refuses to do the Vulnerable Search Verification we will follow the advice of local Police.
4. Each person will then send a copy of the Criminal Records Check/ Local Police Check to the Hockey Northwestern Ontario (HNO) Office via email records@hockeyhno.com, via fax 807-623-0037 or by hard copy mail:

Hockey Northwestern Ontario
1224 Amber Drive
Thunder Bay, ON
P7B 6M5

             Attention: Executive Director

 

1. If a Criminal Records Check/ Local Police Check arises, the Risk & Safety Committee will determine whether the information obtained through the screening process precludes the applicant from being an appropriate candidate for the volunteer position or employment.  See Adjudication Process below for procedure.​
2. Each person will have a Criminal Records Check/ Local Police Check including Vulnerable Search Verification at the time of their initial registration. Then upon a three-year renewal schedule will only be required to have a Criminal Records Check/ Local Police Check.   All Criminal Record Checks/Local Police Check will be viewed as expired on May 31st, three years from the year issued.  I.E.  A Criminal Record Check/Local Police Check completed in 2016 will be considered expired on May 31, 2019, for this policy. So, a new CRC/LPC would be required for the 2019-2020 season in this example.

1. Individuals can be requested to have Criminal Records Check/ Local Police Check including Vulnerable Search Verification done prior to the end of the three (3) year term.  Failure to do so will result in the individual’s suspension until the requirement has been met.

 

Verification of Compliance:

a)            Team, League, and Associations

Will only be able to register coaches, trainers, and managers into the Hockey Canada Registry (HCR) that have current valid Criminal Records Check/ Local Police Check and Vulnerable Sector Verification as required by the policy effective the 2017-18 hockey season.  Individuals requiring one will need to forward the completed CRC/LPC to HNO.

HNO Members will be required to file their executives, any paid staff, and billets CRC/LPI and VSV as required by the policy into the HNO office no later than November 1st of the current playing season. 

b)            Referees

On Ice Officials, re-certifying will need to have a valid CRC/LPC and VSV as required by the policy before they will be permitted to register for the re-certification course online. This will be a pre-requisite to
register.

 

New Officials eighteen years of age and older will need to provide a valid CRC/LPC and VSV as required by the policy before they will be permitted to register for the Hockey University online officiating course.

 

 

Collection Process

1)         At initial registration, the individual is to provide to the HNO office a current, Criminal Records Check/ Local Police Check dated
            within the past six (6) months.

2)         At the time of the three (3) year renewal the individual is to provide to HNO office a current, Criminal Records Check/ Local Police Check dated within the past six (6) months.

3)         If an individual does not have a Criminal Records Check/ Local Police Check completed prior to participation, the individual will complete the Interim Process below.

4)         HNO office staff will input the date of the record check into the Hockey Canada Registry (HCR) and file the paperwork received.

 

Adjudication Process

 

The following criminal offences will be reviewed by the Risk and Safety Committee:

• Assault with a weapon
• Aggravated assault
• Assault causing bodily harm
• Sexual Interference
• Sexual Assault
• Sexual exploitation
• Invitation to sexual touching, distributing or possessing
• Making distributing or possessing child pornography
• Current prohibitions or probation orders forbidding the individual offences to have contact with children
• Luring a child
• Possession for the purpose of trafficking
• Robbery
• Voyeurism

 

The following will be reviewed by the Risk and Safety Committee if it is less than ten years old:

 

• Assault
• Possession of a substance (as defined in the C.D.S.A) ILLEGAL
• Impaired driving
• Theft, fraud, or related offences
• Firearm related offences

 

Note: this is reference only and not a complete list of applicable offences

 

The following steps are provided to help in the adjudication of an individual should their Criminal Records Check/ Local Police Check indicate a “hit”.

 

1. The committee will do a blind review, only knowing the desired volunteer role and the criminal conviction(s), not the identity of the individual.  The committee will determine:

1. Approval based on information provided
2. Approval with a condition(s) to volunteer 
3. Request more information in writing from the individual with the details surrounding their conviction, what led up to the conviction, past and present community involvement, current employment, etc. 
4. Request for an in person or conference call hearing to follow up on the written information
5. Rejection based on the individual being ineligible to volunteer

2. The Committee will provide to the individual and President of the Association, Team, or League they are volunteering with and Branch RIC in the case of officials, in writing, the outcome of the review.
3. All documentation from the review will be filed with the Paper Holder.

 

Recommended Offences Which Could Deem Individual Ineligible to Participate in Any Capacity

 

• Assault with a weapon
• Aggravated assault
• Assault causing bodily harm
• Sexual Interference
• Sexual Assault
• Sexual exploitation
• Invitation to sexual touching, distributing or possessing
• Making distributing or possessing child pornography
• Current prohibitions or probation orders forbidding the individual offences to have contact with children
• Luring a child
• Possession for the purpose of trafficking
• Robbery
• Voyeurism

Note this is reference only and not a complete list of applicable offences

 

 

Recommended Offences Which Could Determine Individual Disqualification to Participate in Certain Capacities

 

• Assault
• Possession of a substance (as defined in C.D.S.A)
• Theft, fraud, or related offences (while in a position of trust)
• Firearm-related offences
• Impaired driving
• Convictions pertaining to illegal substances

Note this is reference only and not a complete list of applicable offences

1. Each person must complete their own Criminal Records Check/ Local Police Check including Vulnerable Sector Screening to ensure confidentiality through the local police or a third-party provider. Vulnerable Search Verification need only be completed at the time of initial registration or repeated if you have not been registered within the last year.
2. A police service may decline to perform a search because it concludes that an employee or volunteer does not meet the criteria of actively in positions or authority under the auspices of the Criminal Records Act. If the Police Service refuses to do the Vulnerable Search Verification we will follow the advice of local Police. 

1. Your local police services (i.e. OPP, Thunder Bay Police, Dryden Police).  Local police must be used if a vulnerable sector verification is required.

       A letter is available for download on the right side of this page to request a check with Thunder Bay Police. 
       For Dryden Police checks, please contact Dryden Minor Hockey for the required letter. 

2. If you only require a criminal record check, you can use local police or any third party provider including My Backcheck.